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I. Preliminary Meeting with Client
Preliminary meeting with Client to establish scope of Corporate
Service Assignment determining how to integrate facility needs
with corporate goals and objectives.
II.
Establish Client's Specific Facility Requirements
Tour existing space, review existing floor plans and discuss
needed modifications and unique physical requirements with
Client; thereby, establishing the basic criteria (including,
but not limited to size, expansion needs, geographical parameters,
finish requirements, construction procedures, pass through
provisions and desired flexibility) and making subjective
and objective comparison of all financial and operating issues.
III.
Identify Alternatives in the Market Place
Having defined, objectives, identify all logical alternatives
in the desired office submarkets. Contact all owners and/or
brokers representing buildings in the market place and provide
to them clients lease requirements.
IV.
Market Research
Prepare the available space survey providing a comprehensive
presentation package that includes information regarding all
potential buildings, sites, Landlord's and renderings with
preliminary rental rate ranges.
V.
On-Site Inspection of Office Buildings
After submission and client review of the survey, I will schedule
onsite inspections with the Client of the properties which
are of prime interest.
VI.
In-Depth Analysis of Office Buildings
After the onsite inspections, I will follow up the preliminary
survey with an in-depth analysis of those office buildings
that are still under consideration, (Note: By visiting the
properties of prime interest the Client will be able to assess
the Building Management's attitudes, competence and general
willingness to be of service as the Landlord's Representative).
(See attached Lease Proposal Analysis Format)
VII.
Prepare Request for Proposals ("RFP")
After further elimination, proposals ("RFP") will
be requested from those owners and Landlord's whose Buildings
appear to meet the Client's preliminary requirements. (See
attached sample RFP Letter outlining the major business points
for consideration).
VIII.
Evaluation of Landlord Proposals
Upon receipt of the initial proposals and after making an
evaluation of the space plans and sample leases, we will jointley
develop our negotiating strategy, incorporate it into a form
lease proposal for submission to various owners thereby developing
a competitive atmosphere.
IX.
Final Negotiation Phase
Once Client decides on the building of prime interest, major
business terms of the lease and Tenant's Improvement Agreement
(workletter) and refine space plans and construction costs.
X.
Execution of Letter of Intent
Once the formal letter of intent is executed I will then continue
the negotiating process to the lease preparation stage on
Clients behalf.
XI.
Execution of Lease
Finally, I will be available to monitor the project through
Lease execution and delivery, working drawings, construction,
punch out items and finally clients occupancy of the new space.
(Note: If Client desires, I can assist Client in selecting
and coordinating necessary consultants such as movers, interior
designers, telecommunication consultants and construction
management).
XII.
Lease Administration
After occupancy of the new space by Client, I will be available
to help, prevent or resolve any conflicts that may arise between
Client and Landlord. In addition, I will be glad to act as
your lease administrator providing yearly lease reviews, including
market updates, projections of office absorption, vacancies,
rates and trends in the market place.
XIII.
Annual Lease Audits
Upon Clients request, I will be available to provide annual
audits of operating costs and escalation changes.
XIV.
Follow-up Client/Landlord Meetings
I will always be available when required for meetings between
Client and the Landlord throughout the duration of the Lease.
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